Microsoft 365 ownerless groups policy email message body format and content

When you are creating or updating “Microsoft 365 ownerless groups policy” – you can customize email template subject and message body.

Message body size is limited to 1040 symbols, so not much you can put there. Which means you’ll probably need to share the link to some page in SharePoint where you can provide users more information – explain everything – why it is happening and what are the actions need to be done with screenshots etc. So you’d need a link here – clearly visible in the e-mail body (OotB “Policy guideline Url” appears at the end of the email barely visible).

You’d also emphasize some elements of the message… but how?
It seems like e-mail template does not support HTML tags…

I found out that although policy e-mail template does not support markup, you still can use some tricks as long as e-mail client understands it. Specifically, you can use GitHub-style formatting as described here.

In my experience – both – outlook web-client and outlook desktop app interpret GitHub-wiki-style markup well. I.e. you can use headers, bold/italic text, lists/bullets, links and images.

Here is admin editing e-mail experience:

Here is user getting e-mail experience:

e.g.

[Link Text](Url) - will look like a link
# will look like a header #
Please refer to a GitHub formatting syntax for a full syntax

N.B. if you forward the message – you’ll loose formatting.

References

1 thought on “Microsoft 365 ownerless groups policy email message body format and content

  1. Pingback: Ownerless Microsoft 365 groups, teams and sites Q&As ⋆ SharePoint Vlad

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