Tag Archives: Large Environment

Ownerless Microsoft 365 groups, teams and sites Q&As

(WIP)

Any team in Microsoft Teams or a Microsoft 365 group or a SharePoint site must have an owner. Otherwise to whom we communicate on site/group/team retention policy, content classification etc. Who will be responsible for team/site/group content and configuration and who will provide access to this site for other users.

MS: A team in Microsoft Teams or a Microsoft 365 group and its related services can become ownerless if an owner’s account is deleted or disabled in Microsoft 365. Groups and teams require an owner to add or remove members and change group settings.

Recently Microsoft implemented a new feature: a policy that automatically asks the most active members of an ownerless group or team if they’ll accept ownership. Very important feature. TY Microsoft!

But still we have some questions.

Q: I support a large Microsoft 365 environment and we already have hundreds of ownerless groups. I’m concerned how users might react, if support teams are ready for new type of tickets etc. Implementing the policy in test/stage environment does not make much sense, since there are no really active users etc. So, can I pilot or test this policy in production within a small amount of users or ownerless groups before applying to all groups in the environment.

A: Yes, you can do a test or pilot implementation in production limiting the impacted users or groups.
– if you need lo limit users who will be getting notifications – during Step 1 “Notification Options” under “Specify who can receive ownership notifications” you can select “Allow only certain active members” and under “Specify security groups to ‎allow members‎” you can select a security group – so only members from the specified security group will be sent ownership request.

Q: I know the policy is applied to Microsoft 365 groups only. But I have many standalone sites with no owners (no site collection administrators). How do I deal with ownerless SharePoint sites?

A: You have at least two options:
1) Promote site “Full Control” users to site administrators
2) Convert standalone sites to Microsoft 365 group based sites

References