WIP Scenario Let say you administer a large Microsoft 365 environment (e.g. ~100k+ users and/or ~50K+ sites) and after some years you have a lot of ownerless groups and sites (around 5k probably), and a lot of inactive groups and sites (maybe 15k). You are getting more and more ownerless groups – dozens each week. […]
What is archiving SharePoint sites and why we’d need it? Disclaimer: Archival that was announced at Microsoft Inspire 2023 (Introducing Microsoft 365 Backup and Microsoft 365 Archive) is not what we are discussing here.Though it might be considered as an option (as archived sites are still visible for admins but not visible for users), MS […]
Nobody likes garbage, including Microsoft 365 administrators. If any user can create a team or yammer community – they create, but then they leave company and we are getting more and more abandoned groups, teams and SharePoint sites. So we need a way to clean up environment. There is a Microsoft 365 groups expiration policy […]
In Microsoft 365 any users create teams, private/public channels, yammer communities with SharePoint sites behind, as well as standalone SharePoint sites, so in time we – SharePoint engineers – are getting more and more inactive/abandoned groups, teams and SharePoint sites. Dealing with inactive Teams and SharePoint content – as part of Microsoft 365 governance – […]
Microsoft’s ownerless groups policy detects ownerless groups and invites most active groups members to be a group owners then automatically elevates a person to group owner. The policy was designed mostly to prevent ownerless groups.
The challenge is how to implement the policy correctly if there are already many ownerless groups present. Let us
come up with approach and strategy to implement Microsoft’s ownerless groups policy in large environment.
When you are creating or updating “Microsoft 365 ownerless groups policy” – you can customize email template subject and message body. Here is how out-of-the-box email message looks like for admin: Here is how out-of-the-box email message looks like for user: You can customize subject, message body and link in the footer.You can use variables: […]
Every resource under Microsoft 365 (Microsoft Teams team, Microsoft 365 group or SharePoint site) must have an owner/owners. Otherwise to whom we communicate on any question – site/group permissions, membership, site/group/team retention policy, content classification etc. Who will be responsible for team/site/group content and configuration and who will provide access to this site for other […]