Microsoft announced SharePoint Archive in 2023 and make the feature generally available in Apr 2024. Though there are good Microsoft’s articles on how to enable and configure SharePoint Archive, as well as some FAQ pages, there are still a lot of questions regarding behavior details, e.g. I have just activated the feature and I’m planning […]
Microsoft 365 groups is a key concept in today’s collaboration landscape that includes Microsoft Teams, Viva Engage, SharePoint etc. Access to resources is organized via groups. It is essential that every Microsoft 365 group has an owner (owners) so we have somebody to enforce Collaboration governance through. Scenario Let say you administer a large Microsoft […]
What is archiving SharePoint sites and why we’d need it? Disclaimer: Archival that was announced at Microsoft Inspire 2023 (Introducing Microsoft 365 Backup and Microsoft 365 Archive) is not what we are discussing here.Though it might be considered as an option (as archived sites are still visible for admins but not visible for users), MS […]
Sometimes, mostly during PoC or testing policies like retention policy or lifecycle policy you would need some documents created and updated weeks, months or even years ago. But if you create or upload a document in SharePoint library – it will be just a regular new document. So, how to get old documents in the […]
Adaptive scopes are good, but what if both policies are implemented? Which one wins?The scenario for two policies might be: static retention policy is implemented as default retention policy for all sites, and if site require different retention or deletion – it should fall under one of the adaptive scopes and an adaptive retention policy […]
Basic query is available as GUI: where you can use objects: “Site Url”, “Site Name” and “Refinable String 0″..”Refinable String 99”. Conditions would be “is equal to”, “is not equal to”, “starts with” and “not starts with”. Or you can select “Advanced query builder” and enter KQL query. Advanced query builder Advanced query builder allows […]
Microsoft recently implemented “Adaptive” retention policies. At step 2 of “Create retention policy” you’ll be asked “Choose the type of retention policy to create”: “A policy can be adaptive or static. Advantage of an adaptive policy will automatically update where it’s applied based on attributes or properties you’ll define. A static policy is applied to […]
Microsoft recently implemented “Adaptive Scopes” for retention policies”. Before that we had to use “static” scopes only, i.e. we could apply the policy to all sites or to specific selected sites we had to choose manually. With adaptive scopes we can use rules like “This adaptive scope must include all sites with Site Url starts […]